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A logbook is always created repercussive and for a special time frame.

At the beginning there is no logbook created for any vehicle. The first thing you need to do after selecting the vehicle is to create a new logbook. Therefore click on the button "New logbook for vehicle XY".

 

 QuickBar

select object

Select the object, for what you would like to use the logbook functionality.


actions

new logbook= create a new logbook
help= show this help
quicklink= create a quicklink to this side

create a new logbook

In the first step you will see the last known milage value from the portal and the last date of odometer synchronization. You can now continue with a new synchronization ("next") or continoue without any milage setting ("next without synchronization"). If you want to continue without synchronization, you only able to go on, if the end date of the created logbook is before the last date of synchronization. If you continue with a synchronization, please enter the current odometer value of the vehicle, to synchronize the vehicle and the portal. Click on "next". Please wait a moment, you will see a info, that the synchronization is in progress. Immediately the box acknowleged the milage setting you are able to continue with step 2. This procedure can take a few minutes.

In the second step you have to select the timeframe for the logbook. To create a logbook for the month march for example you have to enter from 1.3.200X to 31.3.200X. The ending date has to be at least one day in the past. Logbooks can only be created up to "yesterday". Click on "next" and wait a moment.

In the third step you can hide short stops by entering a maximum stop duration. Click on "next" and wait a moment.

If all information are correct the logbook will now be created and displayed.

driver name

If there was a driver in the car authentificated at the moment of "ignition off", the name of the driver will be preallocated.

trip type

Depending on the switch/ state that was sended, the trip type will be preallocated correspondingly. Existing trip type states:

  • private trip
  • home trip
  • officially
  • (2 custom logbook trip types)

Priority is: prvate trp, home trip, 2custom logbook trip types and the rest is preallocated as officially trip!

display a logbook

Click on "show logbooks for vehicle xy" to see a list of all logbooks of the vehicle. If no logbooks are displayed you have to create logbooks first. Click on "open" to show a logbook.

The portal will check every logbook of errors as soon as you open it. Errors will be displayed by an message and the corrsesponding entries will appear in red colour.

A possible error is for example a difference between the end milage of a tript and the start milage of the next trip. In this case you have to adapt the milage manually. Another error occurs when the portal regocnizes that the average velocity for a trip is below 5 kilmeter per hour. In this case it is in all probability that the vehicle submited insufficient data and the logbook could not create a valid entry.

Which information can be edited?

Trips without errors:

  • type of the trip
  • driver
  • purpose of the trip

Trips with errors:

  • milage
  • time

What is the purpose of the links?

  • change = displays this logbook record so that it can be edited
  • save = save the changes you made in the logbook
  • connect = creates one trip of the trip before this one and the current one
  • generate PDF and show it = displays the logbook as PDF

HINT: Don't forget to save your changes after you edited the logbook.

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