In general the personal administration allows the assignment of transponders to employees. The further functions may differ according to booked options. This affects the default work- and pause time, the assignment to Reiner SCT and the driver data for further digitacho specific reports.

Default functions

Overview

The following options may be available on top of the page:

	Refresh	Reloads the whole list
	Add person	Switches to input dialog to add a new employee with its data
	Set worktime for selected	Opens the dialog to change the work and/or pause time of all selected persons
	Delete selected persons	Deletes the previously selected persons with all assigned following cards
	Transpondersearch	Finds all new transponders registered within last 7 days
	group assignment for selected persons	Opens a dialog to assign one or more groups to previously selected persons

The basic table with personal data consists of following columns: name, personal key, activation date (of personal key) and action.

Add person

The available input fields of this menu also differ with booked options. With basic functionality it is possible to enter a person name and an according transponder key. Klicking save personal data will save the inputs and return to the overview list.

The data are structured into multiple areas depending on currently booked options.

Common data

You can define the name and the personal key here. Driver cards have an expiration date, so it is also possible to set thes expiration date here. This date does not affect any report!

If any personal group defined before, the person can be assigned to one or multiple personal groups.

Time management

With timerecordings activated, you can define the default work- and pause time for the person here. The behaviour of the time specific reports and the work- and pause time calculation is changeable via [Administration] -> [Timerecording]

Reiner SCT

Using the timecard connector will require this specific data set.

Driver data

The digitacho driver management requires some specific data. This data can be set here. The expiration dates here are only for own control too! Required inputs are birthdate, date since when the driver is an employee and at least one document number.

Driver rating

For driver behaviour report a minimum shift idle time has to be set. This is the idle time where 2 different work states will be divided into 2 working days. This assignment only affects the report behaviour because there the digitacho driver reglementations must not be stringent.

Edit personal data

The mask is similar to the add mask with prefilled input fields. But there are some special rules for editing some values.

Changing the name will delete the old person and create a new entry with the latest personal key as only key. The only exception is the first name assignment for "new transponder" entries after the transponder search.

A transponder key also can not be changed. Entering a new transponder key will result in using this key as following key. The old key will be still assigned to the person.

This rules ensure the correct assignment for reports!

Delete selected persons

Previously marked persons can be deleted here. Before the persons will be deleted there will be opened a dialog to ask if you really want to delete the persons. After a person was deleted the transponder key can be assigned to another person. But the transponder will not be shown as new transponder using the transponder search! If the person has one or more following keys this will be deleted too. Deleting a single following key will be possible using the action edit following keys for the person.

Transponder search

The transponder search checks all personal identifications at all vehicles within the last 7 days for an unknown transponder. To get the current progress there will be shown, which vehicle will be computed at the moment.

If no new transponders were found, an according message will be shown, otherwhise you can see a table with all transponder keys found. For each of this transponder keys the vehicle and time of occurence will be shown. The last column allows to directly assign this key to a person. This can be an existing person, then the key will be assigned as following key or a new name. If no name is assigned the transponder will be stored for new transponder. This assignment can be set later to the correct person.

Assignment to a personal group

If one or more person was selected before, a menu will be opened to assign one or multiple personal groups to this person selection. The assignment can be done only to existing groups. To create a new personal group please go to personal groups tab. The save mode allows to either add the selected groups and let probably other assignments for the persons untouched or to set the groups as the only assigned groups for the persons. This means all earlier other assignments for this persons will be deleted.

Actions

	show personal details	Opens the personal data for reading
	edit personal data	Opens the personal data for editing
	following keys	Opens the dialog to add or delete following keys
	transfer key	Opens the dialog to transfer a personal key to another person
	delete	Marks Delete the current personal entry for deletion

Following keys

Each additional personal key, which is assigned next to an existing key of a person, is automatically a following key.
If you want to add another key or delete an already existing key of the person, you can use the "following keys" action from the action menu.

Transfer key

If you want to transfer any existing personal key of a person to another or new person, you can use the "transfer key" action.
During this dialog, you can also change the validity period of the personal key. A valid from date in the past is possible to perform a retroactive allocation here.
If you transfer the last personal key of a person, this person is deleted.

Set worktime for selected

If time management module is available this option will be visible to modify the target work and default pause time for one or more persons. In this case the table itself shows the current settings in 2 additional columns (target worktime and default pausetime). Leaving one of the inputs blank (--:--) will result in no change of this setting for the persons. So it is possible to change the pause time for all but let different worktime assignments untouched. The assignment of this times will be also available on add or edit a single person.

Reiner SCT

To assign the persons to the external Reiner SCT solution the table will be extended with the columns employee number and card number. This allows the automatic assignment of bookings into Reiner SCT.

Digitacho driver

Using the digitacho interface will result in most comprehensive extension of data. The driver card will replace the function of the regular transponder key. So the driver will do the authentication just by inserting his driver card into the digitacho. Because this card also has a limited validity, it is possible to enter the date of expiration to have an overview, which driver does need a new document. To fill other driver specific documents such as Attestation of activities there are additionally columns to get the id and expiration for the identity card, driver licence and passport. Additionally there will be an extra input for driver birthdate and start date of undertaking on create or edit the driver data. Using the default view via [Administration] -> [Personal administration] this columns will not be visible but can be added in settings tab.

Personal groups

Overview

The following options may be available on top of the page:

	reload tab	Reloads the whole list
	create personal group	Switches to input dialog to add a new personal group
	delete selected personal groups	Deletes the previously selected personal groups
	assign persons to selected personal groups	Allows person assignment to the previously selected personal groups

The table contains besides the personal group names the list of assigned persons. The possible action is to edit the personal group data. The visible rows count per page is similar to personal table rows count.

Add personal group

On adding a personal group a uniquie name must be set. Optional one or multiple persons can be assigned directly to the group. The person assignment can be changed at any time.

Edit personal group

Via the action column the personal group data can be edited. This menu is similar to the creation menu and allows change of the group name and assigned persons.

Export

The personal data can be exported as PDF, XLS and CSV. Formats XLS and CSV export all for this company visible details. Format PDF exports details which are determined in portal and are shown on monitor.

Settings

The settings menu allows to change the default value for the visible rows and the order and visiblility of table columns.

To change the column configuration just drag the column names in the desired order or move the columns between the pool and visible lists. Using the driver specific columns for authentication documents it is also possible to show only the expiration dates and let the exact numbers only appear as mouse over effect. So the table may stay a little bit more narrow to keep a better overview. To get the default configuration just click reset to defaults. To save the column configuration use save configuration instead.