A log book documenting the periods with a vehicle routes and the reason for the trip. There are (distance traveled) and the purpose of travel registered place of departure, place of birth, driver, mileage at the beginning and end of the ride. It can be used for submission to the police, the tax office or in company.
Understanding
A logbook is always retroactively created for a specific period of time. Select the vehicle you want and you get to the main menu of the logbook. At the beginning is created, no vehicle a logbook. Therefore, you must follow the vehicle selection to create a new log book first. Click on the button "New logbook for vehicle XY". If you have only one vehicle in your vehicle pool, this is automatically selected. A logbook can be carried out only up to the time of the last mileage synchronization.
Functions
Select a vehicle to use the logbook functions.
| Schaltflächen: | ||
|---|---|---|
 | new logbook | creates a new logbook |
 | help | opens this help site |
 | quicklink | create a quicklink for the logbook module |
 | edit | edits the logbook or the drive |
 | delete | deletes the logbook |
 | save | saves the drive |
 | map | show the end position of this drive |
 | merge | bring this drive together with the previous drive |
 | back | leave logbook and go back to the main overview |
 | print/export | export as pdf |
Create a new logbook
In the first step you will see the last known milage value from the portal and the last date of odometer synchronization. You can now continue with a new synchronization ("next") or continoue without any milage setting ("next without synchronization"). If you want to continue without synchronization, you only able to go on, if the end date of the created logbook is before the last date of synchronization. If you continue with a synchronization, please enter the current odometer value of the vehicle, to synchronize the vehicle and the portal. Click on "next". Please wait a moment, you will see a info, that the synchronization is in progress. Immediately the box acknowleged the milage setting you are able to continue with step 2. This procedure can take a few minutes.
In the second step you have to select the timeframe for the logbook. To create a logbook for the month march for example you have to enter from 1.3.200X to 31.3.200X. The ending date has to be at least one day in the past. Logbooks can only be created up to "yesterday". Click on "next" and wait a moment.
In the third step you can hide short stops by entering a maximum stop duration. Click on "next" and wait a moment.
If all information are correct the logbook will now be created and displayed.
Driver name
If there was a driver in the car authentificated at the moment of "ignition off", the name of the driver will be preallocated.
Trip type
Depending on the switch/ state that was sended, the trip type will be preallocated correspondingly.
Existing trip type states:
- private trip
- home trip
- officially
- (2 custom logbook trip types)
Priority is: prvate trp, home trip, 2custom logbook trip types and the rest is preallocated as officially trip!
For the purpose custom types in the PDF edition no sums are formed!
Display a logbook
Click on "show logbooks for vehicle xy" to see a list of all logbooks of the vehicle. If no logbooks are displayed you have to create logbooks first. Click on "open" to show a logbook.
The portal will check every logbook of errors as soon as you open it. Errors will be displayed by an message and the corrsesponding entries will appear in red colour.
A possible error is for example a difference between the end milage of a tript and the start milage of the next trip. In this case you have to adapt the milage manually. Another error occurs when the portal regocnizes that the average velocity for a trip is below 5 kilmeter per hour. In this case it is in all probability that the vehicle submited insufficient data and the logbook could not create a valid entry.
Which information can be edited?
Trips without errors:
- type of the trip
- driver
- purpose of the trip
Trips with errors:
- milage
- time
What is the purpose of the links?
- change = displays this logbook record so that it can be edited
- save = save the changes you made in the logbook
- connect = creates one trip of the trip before this one and the current one
- generate PDF and show it = displays the logbook as PDF
HINT: Don't forget to save your changes after you edited the logbook.
Logging
Any change that is made in the logbook may be automatically logged. For more information please call with confidence to our office staff.