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CommonThe digitacho administration grants access and control for driver and vehicle filese, created by digital tachograph.
Download/ArchiveHere are listed all available DDD files. If there is booked only the download functionality, the bold marked files still have to be archived by the user. Otherwhise no action is required and the mark just indicates if a file was eported earlier. The visible files can be limited by setting a driver, a vehicle, an archive state or a timerange. On open this page there will be visible all new files, not archived or exported by the user and downloaded from the tachograph during the 30 days. Changing the according input values will result in access to any files stored in the system. Clicking a column headline will result in sorting the data by this column. Changing the filter by option from download date to content timerange will result in a different file arrangement. In content mode for each vehicle or driver will be visible only one entry row. This row may consist of one or multiple files, to cover the desired timerange in an optimal arrangement with minimal overhead for start end end time. If it is impossible to get a set of files, covering the desired timerange, no entry will be made for this driver or vehicle! Selecting a single file for download to the own computer will result in directly downloading this file. If multiple files selected for download a compressed .zip file will be created, containing all selected files. Download statesFor each driver and each vehicle, with DDD files available, the dates for latest download and deadline for next download is visible. For each entry also a check is done, if all data for the whole timerange is available at storage. A limitation for drivers and vehicles cane be done on top of this tab. The state column at data table consist of different available states:
Download state detailsIf at least one digitacho file ist stored for a driver or vehicle, a details page can be called. This details page shows a month calendar for a quick overview, which file is available for which calendaric day and at which days no data available. Download state incomplete dataThe incomplete data state is a special state, that should not occur on normal operation. Although for each download a check will be done, which data are available and download a mostly complete data set, sometimes there are timeranges without any data at the storage. This may happen, if a vehicle will be repaired and the digital tachograph will get no power for longer timeranges, or there is any kind of malfunction. The first step to handle this kind of error is downloading the data directly at the vehicle and adding this data to the storage. If the gaps will not be closed after this procedure, probably the digital tachograph has a malfunction and should be checked immediately. DriversThe handling of this module is similar to the personal administration. Omitted reasonsTo match the regularities of european drivers edict a driver has to verify his activities for the last 28 days. While driving activities registered by digital tachograph, in case of other activities, illness or spare time the driver has to show documents for this activities. This document is called "attestation of activities". This menu allows to create those documents and check, if this documents where generated completely.
To get detailed information, especially why an incomplete state was set, for each driver exist the action to open a detailed view. This view is equal to omitted reason details with current driver preselected. After this page is called, the calculation of state message will be startet. The current calculation state and the according results stay in memory, as long as the archive management module is active. To refresh the driver data, just use the reload funtion on top of this tab or restart the archive management module. Selecting one driver, show the according detailed booking data and documents. Omitted reasons per driverOn top of this tab are the buttons to reload, enter an other activity and to switch between tabellaric ond graphic bookings view. If the tab was direcly selected, first chose the driver, if called from omitted reason overview list, a driver is preselected. After a driver is selected, the data for current and previous month will be loaded to show the timerange of last 28 days without any scrolling or paging. If no The days itself are marked as follows:
Klicking on any day of the calendar will also refresh the 3-days-view below this calendar. To improve the readability, the previous and next day also will be visible. If no data available for a timespan or if a timespan is marked as idle timespan, a new other activity document can be created, just by clicking on this timerange at graphic or by click on the according action in tabellaric mode. Especially in the very first usage, probably not all informations are stored for each driver. Because this data are required to create the document, it is possible to fill the missing data directly in this input mask. The data entered here will also be stored to database, so they did not have to be entered multiple times. The document also contains data about the creator. This is the name, position in the company and the address. Creator is the currently logged in user. If no specific address is set, the global company address will be used. The position and a differing working address can be set in administration -> at Adminitration -> Portal Settings -> > Settings / User data. To handle weekends easier, it is also possible to create activity documents for multiple drivers in one step. To do so, use second option in driver selection (select multiple drivers). This will result in a list of all drivers with a checkbox for each driver to select the ones, that need a document. In this mode it is not possible to append missing personal data to any of the drivers, so if data missing for any driver, a remark text will be shown and this driver is not visible in the main list. To not reopen the input mask for different timeranges, just change the option for save button to only save and print. Closing the input mask is possible via aborting further inptu or just clicking X on the bottom ricght. If such an other activity was entered, in graphic mode this timerange is marked by a blue line. In tabellaric mode the entry is marked bold and has its own icon for faster identification. Clicking on such an entry will allow to reprint the document, change the data or delete it. violationsViolationsAnother main feature of file analysation is the calculation of violations against drivers regulation. The calculation is only based on DDD files data. Data from digitacho live view interface will be ingored here. Similar to omitted reasons overview it is possible to open a more detailed view for a single driver. violation detailsviolations per driverUsing the details tab detailed view for a driver allows to anlyse each single violation.
Moving the mouse over a red marked day, will also mark the according violation entries in the violations table below the calendar red. This table shows more detailed data for each single violations at active month. Additionally vor each violation the calculated penalty fee is shown. If a driver was controlled a real payed penalty can be entered. If such a real payment was entered, this payment will be shown instead of assumed calculation. To get even more details for a violation, use the details button. For timeranges up to 2 days, a graph will be shown with each single activity bookings and the range with the violation is marked blue. For longer violations the relevant data will be visible in a table. Similar to violations overview it is possible to select violations to print an instruction. violationViolation printsPrinting the instruction protocol is available from violations overview and violation details tab. The document itself contains informations about timerange, allowance and effective value (idle time, driving time, ...). Additionally the type of violation and the according link to legal text is shown. BookingsThe bookings overview allows to check and analyze the steer- and worktimes for drivers with digitacho data. After selecting a driver, a table with steer-, work-, and standby times of the last month will be displayed. By pressing the button to toggle the view mode , it is possible to switch to a shift worktime based view. This view complies with the doubleweek report. For each timerange of the calendaric table (day, week, overall) is a detailed view button. This detailed view is divided into 2 modes, too. By default a table with all single bookings is shown.There is an additional tab to switch to a graphical view. Here a bar visualizes the times for each day. The meaning of the marked timeranges is similar to the omitted reasons tab. There is an export funktion available at each tab. This function will export the currently visible data to a PDF, Excel or CSV file. The file content depends on currently visible data. UploadsIf driver or vehicle data are incomplete or just shall be added to the archive, they can be uploaded to the archive here. SettingsThis tab joins all setting options according to the digitacho module. common settingsHere it is possible to set the default rows count for the tables in the tabs: downloads, download states, omitted reasons and violations. A row count change, using the menu on top of each table, will only save the change for the current work session. On next login the default rows count, set in this menu will be used again. legend
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